Employee Screening & Verification
Verify the identity and immigration documentation presented by foreign-national employees, contractors and job applicants.
SSC Legacy assists organisations in identifying expired documents, inconsistent information and potential irregularities before an appointment is made or access to the workplace is granted.
A passport, visa or permit may appear legitimate while containing expired, altered or inconsistent information that requires further verification.
Conduct checks before appointing a candidate or allowing access to your organisation.
Identify missing, expired or previously unverified documentation within your workforce.
Create a documented verification process for employees, contractors and outsourced personnel.
Service Overview
Foreign-national employee verification helps organisations make more informed recruitment and workforce-management decisions.
Employers need to establish that foreign-national employees and contractors hold valid identity and immigration documentation appropriate to their circumstances.
SSC Legacy assists with the independent verification of documents and information presented during recruitment, onboarding or an existing workforce review.
The service helps identify discrepancies that may require further documentation, investigation or specialist immigration advice.
Verification can be conducted for an individual candidate or as part of a broader review of employees, contractors, temporary workers and outsourced personnel.
Verification Services
The appropriate verification checks will depend on the candidate’s nationality, immigration status and documentation.
The Verification Process
Verification is conducted through a structured process using the documentation and information provided by the candidate.
The candidate completes the required consent and indemnity documentation before screening begins.
Clear copies of the relevant passport, visa, permit, identity document or supporting records are provided.
The information is submitted through recognised screening and verification channels.
A verification report records the result and highlights discrepancies or additional information required.
Potential Irregularities
A document may appear authentic while containing information that cannot be confirmed or does not correspond with other records.
Where a discrepancy is identified, the employer can request further documentation or obtain specialist legal or immigration advice before proceeding.
Existing Workforces
Verification is not limited to new appointments.
SSC Legacy can assist organisations with a structured review of existing foreign-national employees, temporary workers, contractors and outsourced personnel.
A workforce audit can help identify:
Third-Party Personnel
An organisation may have strong internal recruitment procedures while remaining exposed through labour brokers, contractors, subcontractors and outsourced service providers.
SSC Legacy can assist with verifying personnel supplied by third parties before workers are granted access to a:
This provides an additional layer of due diligence where workers are not employed directly by the organisation receiving their services.
Suitable For
The service is suitable for organisations appointing or managing foreign-national workers.
Screening Options
Foreign National Work Permit and Visa Verification can form part of a broader employee screening and vetting programme.
Combining identity, immigration and background screening provides a more complete view of the person being considered for employment or workplace access.
Responsible Verification
Verification should be conducted consistently, responsibly and without unfair discrimination.
The purpose of the service is not to make assumptions based on a person’s nationality. It is to verify the documents and information presented by foreign-national employees, contractors and applicants.
Responsible verification can also help protect lawfully documented foreign-national workers from document fraud, exploitative employment practices and incorrect assumptions about their status.
Candidate consent is required before credential verification begins. Personal information must be collected and processed in accordance with applicable privacy and screening requirements.
Important Scope
SSC Legacy does not issue visas, permits, permanent residence documents or other immigration documentation.
SSC Legacy provides verification and screening services based on the information and documentation submitted by the candidate or employer.
A verification report does not replace specialist legal advice and does not constitute an immigration decision by the Department of Home Affairs or another government authority.
Where the conditions attached to a visa, permit or immigration status are unclear, the employer should obtain advice from a suitably qualified immigration or labour-law specialist.
Answers to common questions about foreign-national work permit, visa and identity verification.
No. Work visas, permits and other immigration documents are issued by the relevant government authorities. SSC Legacy verifies the information and documentation presented by the candidate.
Not necessarily. A passport confirms travel identity but does not automatically confirm that the person holds the appropriate immigration status or authorisation for the proposed work.
Yes. Verification can be conducted as part of a review of existing employees, contractors, outsourced personnel or temporary workers, subject to the required consent and supporting documentation.
Yes. The candidate must complete the required consent and indemnity documentation before personal credential verification can begin.
Yes. Organisations can request verification of personnel supplied by labour brokers, contractors, subcontractors and outsourced service providers.
The report will record the result and may identify discrepancies, missing information or additional documentation required. The employer can then determine whether further investigation or specialist advice is needed.
Yes. It can be combined with criminal record, qualification, employment history, identity, driver’s licence, PSIRA, fraud, sanctions and other employee screening checks.
Yes. SSC Legacy can assist with periodic workforce reviews and reverification programmes for visas, permits and other documents that have expiry dates.
Request an individual document verification or discuss a broader foreign-national workforce compliance audit with SSC Legacy.